Privacy Notice


This privacy notice explains how we use personal information about you obtained during the recruitment process. This information is commonly referred to as “personal data”.

If you become an employee or contractor there is a separate privacy notice which provides information on what personal data we collect from employees, workers and contractors and how we use it.

What is personal data?

The term “personal data” means any information about you from which you can be identified. Personal data that is more sensitive is referred to as “special categories of personal data” because it includes details about race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, details of criminal convictions, political opinions, trade union membership, information about health and well-being.

Who is responsible for your personal data?

We are a “data controller” and this means that we are responsible for deciding how we hold and use your personal data. Our contact details are at the end of this notice.

We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the DPO. Details of our DPO can be found at the end of this notice.

What does that law say about how we use personal data?

The law requires that personal data we hold about you must be:

  • Used lawfully, fairly and in a transparent way;
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
  • Relevant to the purposes we have told you about and limited only to those purposes;
  • Accurate and kept up to date;
  • Kept only as long as necessary for the purposes we have told you about; and
  • Kept securely.

Information we hold about you

In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae and covering letter;
  • The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications;
  • Any information you provide to us during an interview.
  • Any other information or documents provided during the recruitment process such as medical, licence, log book, etc.

How is your personal information collected? 

We collect personal information about candidates from the following sources:

  • You, the candidate;
  • Recruitment agency (if an agent has been used);
  • Your named referees.

How we will use information about you

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role;
  • Communicate with you about the recruitment process, including pre-employment and background checks;
  • Keep records related to our hiring processes;
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to role you have applied for since it would be beneficial to our business to appoint someone to that role.

How we use particularly sensitive personal information 

We will use your particularly sensitive personal information in the following ways:

  • We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made;
  • We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting;

Automated decision-making 

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Data sharing 

We will only share your personal information with the airlines for whom you have applied to work (if applicable). Their use of personal data is subject to a separate agreement between us and them regulating their use of such information. We require all airlines to respect the security of your personal information and treat it in accordance with the law.

We do not transfer your personal data outside the EEA.

Data security

We have put in place measures to protect the security of your information and procedures to deal with any suspected data security breach. Details of these measures are available upon request.  We will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention 

We will retain your personal information for a period of 12 months after we have communicated to you our decision about whether to appoint you to the role you have applied for. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

Rights of access, correction, erasure, and restriction 

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.
  • If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our DPO in writing.


If you have any questions about this privacy notice or how we handle your personal information, please contact our data protection contact. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

By email:                Please complete the form at

By phone:              0303 123 1113

By post:                  Information Commissioner’s Office

Wycliffe House
Water Lane

Changes to this privacy notice

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

Our details

Company Name:MHC Ltd
Registered Address:4th Floor Griffin House, 135 High Street, Crawley, West Sussex, RH10 1DQ, UK
Company Number:04721930
Telephone:+44 01293 614 513
Name of DPO:Gudmundur Hafsteinsson
DPO email