This privacy notice explains how we use personal information about you obtained during the recruitment process. This information is commonly referred to as “personal data”.
If you become an employee or contractor there is a separate privacy notice which provides information on what personal data we collect from employees, workers and contractors and how we use it.
What is personal data?
The term “personal data” means any information about you from which you can be identified. Personal data that is more sensitive is referred to as “special categories of personal data” because it includes details about race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, details of criminal convictions, political opinions, trade union membership, information about health and well-being.
Who is responsible for your personal data?
We are a “data controller” and this means that we are responsible for deciding how we hold and use your personal data. Our contact details are at the end of this notice.
We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the DPO. Details of our DPO can be found at the end of this notice.
What does that law say about how we use personal data?
The law requires that personal data we hold about you must be:
Information we hold about you
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
How is your personal information collected?
We collect personal information about candidates from the following sources:
How we will use information about you
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to appoint you to role you have applied for since it would be beneficial to our business to appoint someone to that role.
How we use particularly sensitive personal information
We will use your particularly sensitive personal information in the following ways:
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal information with the airlines for whom you have applied to work (if applicable). Their use of personal data is subject to a separate agreement between us and them regulating their use of such information. We require all airlines to respect the security of your personal information and treat it in accordance with the law.
We do not transfer your personal data outside the EEA.
We have put in place measures to protect the security of your information and procedures to deal with any suspected data security breach. Details of these measures are available upon request. We will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal information for a period of 12 months after we have communicated to you our decision about whether to appoint you to the role you have applied for. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
Rights of access, correction, erasure, and restriction
Under certain circumstances, by law you have the right to:
If you have any questions about this privacy notice or how we handle your personal information, please contact our data protection contact. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
By email: Please complete the form at https://ico.org.uk/global/contact-us/email/
By phone: 0303 123 1113
By post: Information Commissioner’s Office
Changes to this privacy notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.